Monday, December 12, 2011

How to Setup Microsoft Communicator

1.Install the Microsoft Office Communicator software if it is not already installed. The installation process is mostly automated; all you have to do is insert the installation CD-ROM or open the setup.exe file (depending on how you purchased the software) and follow the on-screen prompts to complete the installation. At the end of this process, you will be prompted to reboot the system.

2.Install the Outlook software if it is not already installed. Microsoft Office Communicator cannot function without a working version of Outlook, because it is dependent on Outlook for the management of the contacts list. The considerations for the installation of Communicator in Step 1 also apply to the installation of Outlook.
3.Launch Outlook from its icon on the Start menu.

4.Double-click the "Contacts" folder in the main Outlook window to open it. Review your list of contacts, as these will be (or already are) the contacts that will be automatically imported into Communicator.

5.Add new contacts to your Outlook contact list if you want to be able to communicate with them using Communicator. To do this, click the "New Contact" button within the Outlook Contact folder and fill in the information fields that pop up. When you are finished adding new contacts, you may close Outlook.

6.Launch Communicator from its icon on the Start menu.

7.Add your desired Outlook contacts and distribution groups to your Communicator contact list. To do this, begin typing the name of a contact or distribution group into the search field near the top of the Communicator window. Communicator will begin suggesting partial matches immediately. When you see the contact or distribution group you're searching for, left-click the entry and drag it to the main panel toward the bottom of the Communicator window. Repeat this process for all contacts and groups you wish to add.

8.Organize your Communicator contacts into groups so that you can contact an entire group at once. To do this, right-click anywhere within the main Communicator panel and select New Group from the options. When the new group entry pops up, enter a name for the group and press "Enter." Then left-click and drag any desired contacts from your contact list into this group. This step is not required, but is helpful if you have an entire team or group of people that you may need to contact simultaneously.

9.Add your other phone numbers, such as your mobile number, if desired. To do this, click the "Menu" button at the top of the Communicator window, and then select the "Tools" option. Click the "Options" button; then select the "Phones" tab. On the Phones tab, you will see buttons for different types of phones. Click the one that applies to the number you want to add; then enter the number when prompted. Finally, click the "Publish" button if you want this information to be available to your other Communicator contacts. When you are done, you may close the Tools window.

10.Customize the level of contact you wish to have with any contacts in your Communicator list. To do this, right-click on the name of any contact or group in the main panel and select "Change Level of Access." This will open up a window detailing your access levels and what each level grants to the contact. Close this window when you have selected your desired level of contact.

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