Tuesday, December 6, 2011

How to Combine Multiple MS Word 2010 Documents in a Master Document

General steps:

1) Create your individual documents by using as much the same paragraph styles as possible. If they are already created, make sure they share the same paragraph styles as much as possible. This step makes combining them a simpler process.
2) Create a blank Master Document.
3) Combine the individual documents in that Master Document.

Detailed steps:

1) Backup all your individual documents before attempting anything.
2) Open your individual documents. For the purposes of this exercise, we’ve created Document 1, Document 2, and Document 3.
3) Create and save a Master Document — which is nothing more than a new Word document referred to as a “Master” Document.
At this point all your documents should be OPEN — both the Master Document and the other individual documents.
4) In the Master Document, select View tab > Document Views pod and select the OUTLINE view:
5) Click the SHOW DOCUMENT button to display additional controls:

6) Click the INSERT button to display the documents you’ve created or opened with the intention of combining into a larger document:

7) Select “Document 1″ to insert into the Outline. If there are any styles named the same both in that document and the Master Document, Word 2010 will give you an opportunity to change the style name (or keep it the same).

This is how Document 1 inserted into the Master Document looks like:
8] Repeat the same for the other two remaining document. This is how Document 2 is added right after Document 1:

9) Click CLOSE OUTLINE VIEW to shift back to the default PRINT LAYOUT view.


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I have to say that your post is very useful as we are in situation where we need to combine several documents into one master file and to achieve that target simple steps are given in this post. I already tried these steps and created a master document. Thanks.
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